Managing a Hybrid Workforce: Best Practices 

Remote work environments have become more common in the years since the COVID-19 pandemic, as many employers and their staff have come to realize that work can be conducted from off-site locations. However, many businesses and employees still value in-person interactions, making hybrid arrangements, which typically entail a mix of on-site and remote work, a potentially optimal middle ground. But these models can be complicated, necessitating in-depth understanding of how to establish and maintain ideal operations.

7 Steps for Optimizing Your Hybrid Workplace

Although suitable hybrid work practices may vary depending on your business’s industry, workforce size and other operational details, some general strategies apply to most businesses. Consider the following steps:

1. Survey employees. Allow staff to weigh in on decisions regarding hybrid work arrangements. Some employees may still want to be in the office full time; others may have specific preferences. Try to accommodate these requests to promote productivity and maintain workplace engagement.
2. Determine eligibility. Some jobs may be more suited for hybrid and remote work, while such arrangements may be impractical for others. Establish a clear criterion regarding who may be eligible for hybrid work to avoid accusations of unfairness or preferential treatment.
3. Establish a set schedule. Knowing when employees will be in the office or working remotely can help managers and team members plan meetings and collaborative efforts. In some cases, staggering employees’ on-site attendance may help ensure someone is always available in person.
4. Maximize on-site hours. Make the most of days when multiple team members work together in person. Team building activities, meetings and other events may be more productive and engaging when conducted with face-to-face interactions rather than over video calls.
5. Provide equipment. Make sure employees have everything they need when working off-site, including electronic devices and ergonomic workspaces. Reimbursing staff for tools that may improve their productivity while working remotely can be a valuable investment.
6. Prioritize cybersecurity. Remote work can exacerbate cyber risks and exposures, as employees’ homes and public work environments, such as coffee shops, may lack the same cybersecurity measures as your office. Train staff on cyber threats and how to avoid them, and implement appropriate precautions, such as a virtual private network to which off-site workers should connect.
7. Reassess regularly. Revisit your hybrid work practices at least once per year to gauge how they may affect productivity, employee satisfaction and workplace culture. Reissuing employee surveys can provide valuable feedback.

Learn More

Contact Lyceum Insurance Services today to learn more about successfully establishing and operating a hybrid workplace.

This blog is intended for informational and educational use only. It is not exhaustive and should not be construed as legal advice. Please contact your insurance professional for further information.